There are a lot of reasons why we don't respond to RFPs, but this is the #1 reason:
- The issuer of the RFP has already chosen someone to do the work, and issues the RFP purely to go through the motions. When getting sucked into responding to an RFP, you literally waste days of your time and thousands of dollars responding to a pre-decided contest.
Almost 2 years ago CopperMoon was certified as an Aboriginal supplier, and therefore privy to "aboriginal set-aside" work from the federal government.
The idea is that aboriginal companies face a huge uphill battle against entrenched, well resourced and well networked non-native companies, and therefore need a leg-up through competitions that only native companies, or companies with 33% native staff, can bid on and win. Sounds great, right? Work should be rolling in the door, right?
I've been certified for 2 years and haven't seen one RFP that isn't designed for one company to win. In other words, the aboriginal set-asides, as with so many RFP processes, are pre-decided competitions. The books are cooked. The game thrown. Here's an example that prompted me to write this blog entry:
Here's the goal of the project, which has a budget of $100,000 - 250,000:
"Development and delivery of a youth video contest targeted to First Nations and Inuit university film/broadcast/production students. The videos produced for the contest will include content and messaging which support the strategic program priorities for both the immunization and environmental health awareness campaigns."
The project includes web development, and a lot of cool stuff that made me think right away about the many brilliant young aboriginal videographers, designers, and editors who would be perfect for this project.
Check out the "Mandatory Requirements" - in plain english, what you need to bid on the project:
#1) You need to be an aboriginal organization. Check. So far, so good.
#2) "The supplier must be a national television network broadcaster reaching the First Nations and Inuit population across Canada, through programming specifically intended and designed for First Nations and Inuit." So, APTN?
It turns out this is money designed for APTN, and no one else. Well, at least they didn't hide it and waste my time with writing a proposal. I can't help but feel saddened though that the brilliant aboriginal media companies out there who would do an AWESOME job at this, and do a lot more for the money than APTN, don't even have a shot.
I'll wrap up with an e-mail I sent voicing my concerns about another aboriginal set-aside that had similar requirements than seemed to suit only one company in Canada:
Dear Ms. Brockington,I am writing to you with some concerns about this GEM project RFP. It appears that the mandatory requirements have set up the set-aside RFP to fail, or at the very best encourage an application from a specific agency or firm.
It is most unfortunate that our company, CopperMoon, will likely not be submitting a proposal for the NRCan's GEM project.
The mandatory requirement, M4, within the RFP makes it impossible for our company to qualify although we are a successful, award winning, Aboriginal-owned, staffed, and operated, full-service, communications company. Its seems very odd to have such strict requirements, when many communications, design, and advertising agencies frequently land new projects in geographic areas where they have no prior experience and they do very well. If we were required to have previous experience with every new client we landed, the business would have failed because no one would have given us the chance. Isn't it the point of Aboriginal Set-Aside to support aboriginal businesses and give them opportunities and chances? This ridiculous requirement runs completely counter to this intent.
In my opinion, the mandatory requirement should focus on the experience required: working with Aboriginal groups in a communications and marketing capacity. In our case, we have experience working with many First Nations including the Taku River Tlingit in northern BC (an acclaimed community planning and communications plan project funded by the DIA) and the Alaska Highway Pipeline Coalition in the Yukon (community consultation strategy), and the Aboriginal leadership program at Yukon College (for parks canada).
For over 10 years we have completed a variety of communication related assignments from designing websites and promotional materials to campaigns and marketing strategies with First Nation communities, Aboriginal organizations both new and existing, governments as well as non-Aboriginal companies. CopperMoon has become well-known not only in British Columbia but across Canada for our work. In addition to our professionalism and commitment to bettering opportunities for Aboriginal peoples, what makes us unique is our sensitivity around Aboriginal issues, our knowledge of our people's history and struggles and, most importantly, our staff's inherent respect for cultural protocols, all qualities essential especially for a project of this magnitude within northern communities.
We are greatly disappointed that we may not have an opportunity to respond to your RFP and feel that it is most unfortunate that this mandatory requirement eliminates firms such as ours.
In closing I believe that the aboriginal set-aside project is worthy and needed. When it works, it helps propel Aboriginal businesses forward. I look forward to receiving more RFPs that hopefully we, along with other aboriginal companies, will be eligible to bid on.
Sincerely,
Jacob Beaton